A sample works on the prototype board. Is the project ready for a production purchase? The result is useful, but a production order needs more than a larger quantity.
Record What Was Evaluated
Keep the complete manufacturer part number, available lot information, test conditions and engineering decision. Distinguish an approved production component from a candidate still under evaluation. One successful test does not establish performance under every application condition or validate all later deliveries.
Turn Approval Into a Purchasing Requirement
Ask engineering to identify the exact ordering code, package and applicable restrictions. List candidate alternatives separately. “Available for evaluation” should not become “approved for production” through a quotation revision. The purchase order should correspond to the approved BOM.
Confirm Production Packaging
Small samples may arrive in a different delivery format from production quantities. Check the assembly partner’s requirements for reels, cut tape or trays, together with applicable handling and receiving conditions. Do not infer production packaging from the sample shipment.
Separate Forecasts From Commitments
State the first production quantity, later forecast, destination and arrival dates separately. Ask what quantity is covered by the quotation, how long the offer is valid and what starts the lead time. Sample availability does not reserve later production stock.
Before Releasing the Order
Confirm the approved code, evaluation record, packaging, quantity, dates and rules for subsequent changes. Moving from samples to production means translating evaluation results into purchasing conditions both sides can execute.
Related sourcing guide: https://www.womaielec.com/en/news/electronic-component-sourcing-bom-support
Discuss requirements: https://www.womaielec.com/en/contact